Privacy Policy — Helm & Horizon Editorial

Editor·May 13, 2026·4 min

Introduction

Welcome to Helm & Horizon Editorial, the editorial arm of the Helm & Horizon Initiative. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website at https://esacup2025.org/ and interact with our services. By accessing or using our site, you agree to the practices described in this policy. We are committed to safeguarding your privacy and handling your data in a transparent and responsible manner.

Information We Collect

We collect several categories of information to operate and improve our site and services. This section covers server logs, cookies, and information you provide through contact forms.

Server Logs

We automatically collect certain information when you visit our site, including your IP address, browser type, operating system, referring/exit pages, the pages you view, and the dates/times of your visits. We also collect information about the duration of your visit and any errors that occur. This data helps us diagnose issues, analyze trends, and improve the user experience. Server logs are retained for a limited period, typically around 30 days, and are access-controlled.

Cookies

We use cookies to enhance site functionality and provide a better user experience. Cookies may track your preferences, session status, and analytics data. You can manage cookie preferences through your browser settings, including opting out of certain categories. Some cookies are essential for the site to function, while others help us understand usage patterns and improve content. We do not sell personal data through cookies.

Contact Forms

If you contact us via forms on the site or by email, we may collect information you provide directly, such as your name, email address, organization, and the contents of your message. We use this information to respond to your inquiries, provide requested services, and maintain records of communications. We store contact form submissions for a reasonable period to address questions and concerns.

How We Use Information

We use the information we collect to:

Operate, maintain, and improve our website and services.
Respond to inquiries and communicate with you.
Analyze site usage and diagnose technical issues.
Enhance security and protect against fraudulent activity.
Comply with legal obligations and enforce our policies.

We may de-identify or aggregate data for research, reporting, or editorial purposes, provided it does not identify you directly.

Cookies and Third-Party Services

We engage with third-party services to support site performance and analytics. This section covers services we use, including Cloudflare and Microsoft Clarity, and how they handle data.

Cloudflare

We use Cloudflare to provide content delivery network (CDN) services, DDoS protection, and security features. Cloudflare may collect information about you, including your IP address, device, and browsing activity, to help protect, optimize, and secure our site. Cloudflare’s privacy practices are governed by its own policies, and we encourage you to review them. Cloudflare may store and process data on our behalf in accordance with its terms.

Microsoft Clarity

We use Microsoft Clarity to gain insights into how visitors use our site, including mouse movements, clicks, scrolling behavior, and session recordings. Clarity helps us understand user experience and improve content. Data collected by Clarity is subject to Microsoft’s privacy policy. You may opt out of Clarity tracking by adjusting your browser settings or using opt-out options provided by Microsoft Clarity.

Data Retention

We retain server logs and related analytics data for approximately 30 days unless a longer retention period is required by law or for safety reasons. Contact form submissions and correspondence are retained for a period consistent with internal data retention policies and legal considerations. After the retention period, data is deleted or anonymized where feasible.

Your Rights

We strive to respect your data protection rights. Depending on your location, you may have rights as described below.

EU/EEA residents (GDPR)

Under the General Data Protection Regulation (GDPR), you have the right to:

Access, rectify, or erase personal data we hold about you.
Object to processing or request restriction of processing.
Data portability—request copies of your data in a structured, commonly used format.
Withdraw consent where processing is based on consent.
File a complaint with a supervisory authority if you believe your rights are violated.

To exercise these rights, please contact us using the information below. We will respond in accordance with applicable laws and within a reasonable timeframe.

California residents (CCPA)

California residents have the right to know what categories of personal data we collect, how we use it, and with whom it is shared. You may request deletion of personal information, and opt out of the sale of personal data where applicable. As of this policy, we do not sell personal data to third parties for monetary value. To exercise these rights, contact us using the details below.

Children’s Privacy

Our site is not intended for or directed to individuals under the age of 16. We do not knowingly collect personal data from children under 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we may take appropriate steps to remove the information from our systems.

Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. When we make material changes, we will post the updated policy on this page and adjust the “Last updated” date. We encourage you to review this policy periodically to stay informed about how we protect your information.

Contact

Editors: Helm & Horizon Editorial Group LLC

Address: 84 Thames St Suite 3, Newport, Rhode Island 02840, US

Email: editors@esacup2025.org

Last updated: May 13, 2026